Each article was a task, and then we'd move it through stages: sign up, first draft, edit, complete. This is the setup we used for the Help Doc Migration. If you have a project that’ll have similar tasks being moved through several stages, like a migration or the editing process for content, make each section a stage. Think budget, content, client presentations. You might have one for the overall timeline, and other queues for the related tasks to be tackled, organized by theme. You need to set your milestones and break them down into manageable chunks so you can make accurate estimates on your team’s time and resources.īreak your teams down into separate sections (called “queues” in the app) so everything has a place. Give the team a name that makes sense for your project, and get rolling! Set up the team’s organizationĮvery project needs a clear way to track how it’s going. You can create several layers of organization within teams and adjust the settings for any of your needs. Teams in GQueues are the core to any project. So let’s get into it! Here’s how to set up your work in GQueues to seamlessly coordinate projects with your team in Google Workspace. Even though I felt confident in my Google Sheets abilities, it just didn’t make sense to spend hours setting up all those complex spreadsheets when we already had a tool at our disposal that would do everything we needed. I consider myself pretty tech savvy, but admittedly it would have taken me some time to get everything organized. When it came time for me to coordinate our Help Docs Migration, I could have tried using Google Sheets. By taking advantage of Teams, you can easily keep track of what stage of the project you’re in, as can collaborators and key stakeholders. GQueues makes it easy to manage projects, big or small. If any of those questions rang a little alarm bell in your head, you probably need a different tool to track project progress. Do you want to be able to check in on progress without manually sorting through the data or setting up complex tables?.Do collaborators need to be notified when a task is assigned to them?.Do you need to get notified when progress is made?.Will the rest of your team be able to follow along?.Now if you’re a computer wiz, maybe it’ll be easy for you to figure out how to make dynamic project plans and combine a bunch of different charts together. But their main tip to update and keep track of projects is to use Google Sheets. They do have some helpful suggestions for how to put various Workspace tools together to keep projects moving. (Keep reading to learn how!) Does Google Workspace have a project management tool?Īlas, Google Workspace doesn’t come with a specific tool for project management. With the right tool, we completed the work ahead of schedule. Migrate everything into our new Help Center.Figure out a new organizational structure for our articles. Rewrite the articles to make them user-focused.Check all existing content was covered in the new documentation.This meant I had to manage and coordinate all of this work with the rest of the Customer Care Team: Instead of just listing out how GQueues works, we wanted to make it easier for folks to understand why these features would be useful, and how to make GQueues work for them. Not only would it mean retaking all the screenshots, but we also took the opportunity to completely rethink the purpose of our help articles. It was also a daunting project for us in Customer Care. That meant it wasn’t just an undertaking for our development team. And I had just gotten reading glasses for the first time, so I was especially pumped about the larger font □Īs the person in charge of making sure all of our help documentation accurately explains how to use GQueues…not so much. The new design was spacious, bright, and came with improvements that made it more intuitive. In 2021 GQueues got a new user interface. And if you’re all in on Google, you need that system to work seamlessly with your Google tools. Whatever project you’re tackling, big or small, you need a system to help make sure you (and your team!) stay on top of everything. Being a project manager takes a lot of work!
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